The Tools I Use To Run My Business: Scanbot / by Megan Jones

thaddeushunt.com @thaddeushunt (Twitter and Instagram)

thaddeushunt.com
@thaddeushunt (Twitter and Instagram)

Member Post by Thaddeus Hunt, Web Developer

Tad is a freelance web designer and the founder/owner of the downtown Durham-based company, Conduit Designs, LLC.  He's been building web sites and working in I.T. in some form or capacity since 1998.  But when he's not using a keyboard to wrangle code, he's using one to tell stories.  

That’s where Mercury Studio comes in and has helped immensely! It’s a wonderful place to escape the tiny downtown Durham apartment that he shares with his best friend Melinda to work on whatever novel, short story, tech review, or poem, he has bouncing around in his head.

 

 


One of the things that surprised me when I started my own company was just how much paperwork I'd have to keep track of.

Invoices, tax documents, receipts, project documentation, client contracts - there was a veritable mountain of paper to sift through each month and it quickly became a liability.

To wrangle this nuisance into submission, I started scanning everything to PDF and uploading it to a cloud-based storage service (I use Dropbox). But I quickly discovered that using my flatbed scanner was woefully slow and cumbersome. So much so, that I would often put off scanning stuff to avoid the process all together, which of course would bring me back to square one. 

Then I discovered scanning apps for my phone and that friction I felt before around digitizing the paper in my life disappeared entirely. There are a ton scanning apps out there for anyone to play around with, but the one I settled on was and app called Scanbot.  

Here's why I chose it and why it's an indispensable tool for me and my business.

1. It's fast.

Launch it, take a picture of the document, add additional pages if you need to, save it, boom. Done. Get on with life.

2. Supports a ton of cloud storage services.

Google Drive, iCloud, Dropbox, Box, One Drive, you name it - there are plenty of ways to save your new PDF documents from your phone to the cloud.

3. OCR.

Optical Character Recognition is invaluable if you want to be able to search on the contents of your digital documents without having to open them up. Scanbot has the ability to do this automatically right after you tap “save”. OCR'ed documents are great to send to clients/customers too!

4. Document edge detection.

Manually cropping around the edges of your document is a pain. Scanbot quickly detects the edges of the dead tree document you’re about to scan so you don't have to.

5. Scans in color, greyscale, and black and white.

99% of the time I scan everything in a B&W, but it's nice to have the option not to.

6. It's just a delight to use.

It's clear a lot of thought went into the user experience of Scanbot. The best apps are the ones that stay out of your way. Scanbot does that in spades.

Shortly after I started digitizing the paper in my company I immediately saw the benefits. Having everything organized, uncluttered, available online and searchable, streamlined so much for me.

I stopped worrying about filing or losing sheets of paper and got more time back to focus on creating things. 

Which is why a struck out on my own to begin with.


If you are interested in Scanbot, you can read about it more here: https://scanbot.io/en/index.html
Download it for iOS  OR  Download it for Android